Below information about the different officer roles for Toastmasters. Currently, officers meet for 30 mins on the 1st and 3rd Wednesday of the month after the weekly meeting to check-in and discuss achievements and current projects. Please contact email@example.com if you like to be an officer. We would love to have you to be part of the team!
Email Templates for VPM
Online Form Follow-up
Title: Please Join Us at a Toastmaster Downtown Speakeasy Meeting!
Thanks for contacting Downtown Speakeasy!
We meet every Wed from 12:30-1:30pm on Zoom and at Venture X Denver - Five Points in Rino.
All the meeting information is on our website: www.downtownspeakeasy.org
Please confirm the meeting schedule at our Meetup page: https://www.meetup.com/denvertoastmasters/
If you have any questions, please let us know!
VP of Membership
Title: Thanks for attending Downtown Speakeasy (DTSE)!
Great meeting you this week!
While we'd love to have you as a member, you're more than welcome to visit as a guest as many times as you want. We're always on the lookout for people interested in growth.
Attached is our Guest Handout to answer questions you may have. I've also attached a New Member Application – the first step in joining Downtown Speakeasy and Toastmasters International.
The cost is $10 per month (6-month terms) and $20 initiation if you haven't joined a club before. Once we receive your completed application, I’ll send you another email with instructions for making payment.
If you have any questions, please let me know. Also happy to schedule a call to chat face to face.
Looking forward to seeing you next week.
VP of Membership
New Member Votes
Title: New Member Votes: NAME
Hello fellow Toastmasters,
Downtown Speakeasy has received a membership application from _______________ who has attended 1+ meeting.
Please respond to firstname.lastname@example.org if you wish to vote *AGAINST* allowing them membership into our Downtown Speakeasy Toastmasters club.
Otherwise, no response is a vote *FOR* allowing membership.
Voting ends 24 hours after this email was sent.
Title: DTSE Welcomes Name!
Hello Masters of the Toast! Please welcome Name to DTSE! Cheers!
NAME, please see the New Members page for next steps and watch this 10 min New Member video overview (add link).
Sergeant of Arms
Enterprise Event Room for Room Supplies*
*New videos for Venture X coming soon
Ask the front desk to let you into the Event Room on the bottom floor.
Using the cart, get the wooden crate, banner, banner stand, and podium.
Take supplies down to the DTC room which is down the hallway.
Setup banner stand and banner in the hallway
Setup podium at the head of the table
Brag speaker box and extension power cable. Take the speaker out of the box and place the speaker in the middle of the table. Connect USB-C cable to the speaker and connect to the extension power which you can plug into the wall.
Turn on TV, computer and keyboard (button on the right side)
Set TV to Video conference or input 3. If doesn't work, check to see if HDMI cable is connected to the computer and to the TV.
Enter password 'DTC"
The speaker should automatically connect. If not, repair the speaker with the computer's Bluetooth.
Open Zoom. Login information should be saved. If not, see Google Cal invite or Member Info Gsheet for login and password.
Add Zoom participants.
Add hosts and/or co-costs
Place on the table:
Timer color sheets
Table topic questions
Speaker feedback sheets
Word of the days
Close Zoom, turn off computer, keyboard and TV.
Put items on the table back into folder and/or the wooden crate
Breakdown banner and banner stand and podium
Turn off room lights
Take items back to the Event room. See the front desk to let you in.
Event Room for Room Supplies